Minutes of the Meetings -- December 16, 2004

Members Present:

                                    Rev. David Ridge                  (DR)

                                    David Cowles                         (DC)

Kay Johnsen                           (KJ)

                                    Pam Denny                             (PD)

                                    Patrick Sanders                     (PS)

The meeting was called to order by DR at 7:23 p.m.

Opening prayer by PD.

Checking in.

Review of minutes of last Board meeting by KJ: The minutes were submitted as read.  Motion to accept the minutes by DC, second by DR.  Motion passed

Treasurer’s Report presented by DC.  Motion to approve report by KJ, second by PD.  Motion passed.

Old Business

  1. Facility: There are about 15 hours of work remaining to complete the facility.

    1. Install 40 ft. of cove molding

    2. Paint door frames

    3. Put automatic closer and knob on cry room door

    4. Paint kitchen area

    5. Electrical work

    6. Adhesive backed tile on concrete at the rear exit. This will allow us to bring in the copy machine (Clarence was nominated to be one of the knuckle draggers who will move the copier.)

    7. Install trim on end of countertop in the kitchen.

    8. We received a crib for the cry room from Unity on the Avenue and the copy machine was donated by High Country Unity.

    9. Issues with false alarms from the security system have been resolved.

  1. Springfest: Space must be found before we can promote the event.

  1. Potluck and Devotion Concert: We made approximately $100 on the Devotion concert and got Devotion there for the Sunday service. There were 41 in attendance.

  2. Newsletter: DR will focus is getting a Christmas letter out this week.

  3. Marketing:

a.       Jaspal is interested in helping us with marketing.

b.      Ted Black is also interested in helping with publicity. Ted has a background in promoting the arts.

c.       350 to 400 door hangers were distributed on Saturday, December 11. About 40 more went out on Sunday, December 12. We will put out an e-mail asking for additional volunteers – 8 people for 2 hours each would get all of our door hangers out.

d.      Check with the Arvada Sentinel to see if they will do a blurb about our new location.

 

  1. Permanent Signs:

a.       The logo will be 48” high on our main sign. Ten requests for bids have been sent out. Two have been returned and we are expecting two more. The sign will cost in the neighborhood of $3000 or $3500.

b.      The blade sign that hangs over the sidewalk is on order and the marquee sign on Wadsworth will be replaced.

c.       The City of Westminster will take down the signs by the dojo and we will see if Arvada will put them up on Wadsworth.

 

  1. Drummer: We are generally pleased with David Benitez’s work and enjoy the addition to the band.

 

  1. Concerts:

    The Shanti Shanti concert is scheduled for Sunday, January 23 at 1 p.m. They will also perform at the service.

    The Multi-musician concert will be in April or late March.

 

  1. Second service:

a.       We will ask the congregation what style of service they would like to have. DC and DR will prepare a questionnaire to be distributed at the service on December 19 and it will be discussed at the meeting following the service.

b.      DR’s classmates generally have two duplicate services. One classmate found that if the child oriented elements and one song were eliminated, the service could be completed in 1 hour. That would allow for 30 minutes between services.

c.       Band implication – Their rehearsal would have to be moved to 8:15 a.m. or 8:30 a.m. and expenses would be increased.

d.      A devotional service would provide a different experience, devotional as opposed to intellectual. The expense for music would be less. Doug would be willing to come in for $50 and do that service by himself.

 

  1. General Organizational Tasks:

a.       We will need to get talent surveys to new people.

b.      We need a consistent method for passing the collection bags.

c.       DR will have a training session for greeters and ushers on Sunday December 19, at 9:30 a.m. Greeters will make sure that we get contact information from new people and see that they are introduced to one of the church leaders. Ushers will assist people in finding seats. We need 2 greeters and 2 ushers each Sunday.

d.      Kids cannot be outside the sanctuary unsupervised at the beginning of the service. Even the Sunday School teachers’ kids need to be in the sanctuary during the service.

e.       A few minutes before 10:30, KJ will ring the bell at the bookstore, the kids’ room, by the bathrooms etc. to encourage everyone to move into the sanctuary.

 

  1. Annual Meeting:

a.       The Board of Trustees election will be held during the service.

b.      At the meeting, we will form a circle, review our journey, acknowledge our successes and talk about what is desired in the coming year.

c.       Possible new activities include Friday at the movies and Bible study.

d.      Patrick will run the meeting.

e.       Reports to the congregation:

                                             i.            DC financial status

                                           ii.            PD fundraising

                                          iii.            KJ community outreach

                                         iv.            PS marketing

                                           v.            DR education and technology

f.        We will open the discussion to the congregation’s interests.

  1. We may change the date of Board meetings to the 4th Tuesday of the month to avoid conflict with classes.

Next Board Meeting: Jan. 20th - 7pm at LWU.

Closing prayer by DR.

Motion to adjourn at 9:20 p.m. by DR second by PD.