Minutes of the Meetings -- July 20, 2003

Members Present:         Rev. David Ridge                     (DR)

                                        David Cowles                           (DC)

                                        Kay Johnsen                             (KJ)

                                        Clarence Johnsen                      (CJ)

                                        Pam Denny                               (PD)

1.      Call to order at 12:40 p.m. by PD, sitting in for PS.

2.      Opening Prayer: DR and team members

3.      Check in by all in attendance

4.      Election of Officers:

o       PS - President

o       PD - Vice President

o       David Cowles - Treasurer

o       Clarence/Kay Johnsen - Secretary.

o       Motion to accept by DC, 2nd by KJ.  The slate of officers was unanimously approved.

5.      Review minutes of last board meeting (May 25) by CJ:  Motion to accept by DC, 2nd by CJ

6.      Financial report: David Cowles. 

o       May income $3,239

o       June income $3,482

o       Average weekly attendance in May was 36.25 and the average weekly offering was $809.75.  Average weekly attendance in June was 47.6 and the average weekly offering was $818.  Motion to accept by DC, 2nd by CJ.

o       DR would like to attend the AGNT conference Sept. 17-21.  Total cost would be $1400.  Motion to approve by DC, 2nd by CJ

7.      Congregation Survey Results:  DR

8.      The surveys were read by Board members.

9.      We will do additional surveys soon regarding classes, programs and outreach activities.  KJ will do the outreach survey.

10.  Board Retreat Wrap-up, applied:

11.  Define an action list and responsibilities based upon previous discussions.

12.  DR has an updated copy of the Policy Manual.  We will look at it on a section by section basis based on our priorities.  DR will give us a suggested order with priorities highlighted by Wednesday 7/23.  We will highlight our priorities in a different color.

13. The procedure manual will consist of instructions for carrying out tasks in the church - set-up, Power Point presentations, etc.  We will put it in place as we acquire staff.  The person responsible for the task will document the procedure so that someone else will be able to take over if necessary.

14.  June 18 - 24, 2004 there will be a Board retreat at Unity Village.  We will consider it as we can afford it.  The Spiritual Leadership Forum at Unity Village will take place from October, 15 - 19, 2003.

15.  Board Development Search Committee:  The current committee consists of PD, DC, and Bette Charles.  We may expand the committee to five members.

16.  There are many possible programs.  We need to determine which ones will be on the front burner.  We will consider whether or not this is the time for Future Search.

Old Business:

1.      New Logo:  The color of the logo will be determined at a later date.  Motion to accept the Design by KJ, 2nd by DC.  The logo was approved.

2.      Report on A.U.C. Conference by DR:  Workshops included music and church growth.  The cross-talk between people from many churches was also very valuable.  DR believes that this was the most inspiring A.U.C. Conference he has attended.  Board attendance will be encouraged in the future.

3.      DR will not be on vacation next week.

4.      Facilities issues:  We will be able to continue in our current location if necessary.

5.      Sunday School Teachers to go to SC Unity retreat in Estes Park:  The dates are August 23-25.  Cost will be $175 per person.

New Business:

1.      Community Building by KJ:  We will plan to have our picnic in September and hope to be in a position to invite a broader community.

2.      Community Outreach Opportunities by KJ:  75% of the funds raised through the Broomfield FISH Crop Walk will be distributed through the National Council of Churches.  We need to explore possible proselytizing issues before we determine whether or not we will actively support the Walk.  Motion by DC, 2nd by DR.

3.      Fundraising opportunities by PD: 

o       Pam will continue to pursue the possibility of operating concessions at Jefferson County Fairgrounds.

o       In addition, she will gather information on selling grocery vouchers through Albertsons, King Soopers and Safeway.  We would receive 2% of all proceeds from purchases made with the vouchers.

4.      Tithes:

o       May:  Total of $324 - 60% ($194.40) to Broomfield Community Foundation and 40% ($129.60) to Unity School of Religious Studies.

o       June:  Total of $348 - 60% ($208.80) to Broomfield FISH and 40% (139.20) to South Central Unity Churches Association.

o       Motion by DC, 2nd by DR.  The tithes were approved.

Next Meeting:  Sunday, Aug. 17 at 12:15 p.m.

The meeting was adjourned at 2:40 p.m. with a closing prayer by PD.