Minutes of the Meetings -- May 20, 2001

Members Present:    Rev. David Ridge            (DR)

                                    Patrick Sanders            (PS)

                                    Brian Robertson            (BR)

                                    JoDee Robertson            (JR)

                                    David Cowles             (DC)

1.                  Opening prayer - DR

2.                  Review Minutes of last Board Meeting – PS

The minutes were read as submitted.  There were only three clarifications:  the cost referenced for the spaghetti dinner and show will be the cost to LWU; the show will be improvisational theater; and the organization is Rainbow Bridge.  Motion to accept the minutes as clarified by DC, second by DR.

3.                  DC presented the Treasurer’s Report.  Last month’s duplicate entry for rent was corrected.  Motion to approve as presented by BR, second by JR.

4.                  (Agenda Item 7) DR discussed the Expansion Funding Application next.  The completed application, with our Vision Statement completed, was submitted just prior to his departure on vacation.  Unfortunately, it went to the wrong person.  The complete application was properly delivered approximately nine (9) days late, but was still accepted.  The decision will be made in mid-June at the Unity conference.

DR next presented an updated overall budget, which includes the monies to be received from the Expansion Funding Grant.  It also adjusted expense and revenue projections based on actual data to date.

5.                  (Agenda Item 2, New Business) DR discussed the urgency of reimbursing him for outstanding expenses accumulated to date and proposed being repaid as soon as possible.  DR will submit an itemized expense report to the Board this week via e-mail.  It is estimated to be $2,500.00, +/- $500.00.  This will be paid immediately upon receipt.  The funds will be transferred from savings to checking, with a check being cut to DR.  Motion to approve by DR, second by DC.

6.                  (Agenda Item 4) JR presented the updates on several fund- and friend-raising projects.  The Black Tie Dinner will be on Saturday, June 16, pending availability of the Church and the volunteer improv troupe.  The Arvada Senior Center at 68^th and Wadsworth was very expensive.  The Broomfield Senior Center was more reasonable.  Other potential locations discussed were the Westview Recreation Center and the Church.  As this is our first function, we decided to keep expenses lower by having it at the Church.  DR will talk to Vic, JR will coordinate with the improv troupe.  JR, BR, PS will submit a proposed budget to the Board.  Motion to approve by JR, second by DR.

The kid’s sleepover will be scheduled in late August/early September to coincide with back-to-school.  It will be followed by a pancake breakfast, before church services.  Motion to approve by JR, second by PS.

The golf tournament will be postponed until next summer to allow for better planning and organizing and advertising time.  Motion to approve by JR, second by PS.

7.                  (Agenda Item 5) PS presented the costs for bus bench advertising (handout).  PS proposes bus bench ads in conjunction with direct mail and area supermarket postcards for most effective reinforcement.  PS proposes 4-color ads in all cases.  PS will research availability of five (5) benches in our immediate area.  Tabled until next meeting.

Blank business cards were discussed next, to be used in personal advertising, as well as a handout when soliciting donations for fund-raisers, picnics, etc.  We agreed they should include our logo, website address, driving directions, and service time, with blank area (on back) for handwritten notes.  DR has master card format on the church computer system, and can print them out.  Maps take too much memory, and were agreed to be unnecessary given out high-profile location. 

Several neighborhood newsletters were discussed, including Cascade Village, Calavera Point, etc.  BR and JR will collect their newsletters, DR will contact them for costs and availability of church advertising.  The retirement center across Wadsworth, Covenant Village, was also discussed as an excellent outreach opportunity, especially for our youth groups.

DR explained Rainbow Bridge, and DR will contact them to facilitate our working with Covenant Village.

8.                  (Agenda Item 9) DR reminded us that Rainbow Bridge will receive our May tithe allocation, as will Silent Unity.

9.                  (Agenda Item 6) DR explained that the new wall construction is on hold until our lease negotiations are finalized.  PS will follow up with Vic.  Construction is scheduled for Saturday, June 23 after karate classes.  Crew shall meet a few hours prior to studio availability for shopping.

10.              (Agenda Item 8) DC updated the 501.c.3 application.  It is still in progress.

11.              (Agenda Item 1, New Business) Gerry, Terry Gillard and Kay are planning the summer picnic.  They have requested a budget.  Picnic will be pot luck, LWU will provide beverages.  They will seek donations to be given as door prizes, sell admission tickets.

12.              (Agenda Item 3, New Business) PS and DR opened discussion for replacing Bill and Terry Gillard’s Board vacancy.  PS will approach Joan Goering, John and Anne Brisnehan, Clarence and Kay Johnson, and Arlyn Fuller, in that order.

13.              Motion to adjourn by JR, second by PS at 2:00.